Company: National CACFP Association
Location: Work from Home with some travel
Position: Full-Time Position
Department: Hospitality, Event and Tourism Management

WHO YOU ARE

You are thorough and able to manage a myriad of details without letting them slow you down or cause frustration when the project scope changes. You enjoy managing multiple priorities, supporting the events team, assisting with project success, and understanding big picture needs where small details are the difference between mediocrity and excellence. You are able to anticipate project needs and have high expectations for quality. You have a passion for member service, are an enthusiastic professional who is comfortable speaking in public. You work well independently, rarely ever miss deadlines, and are able to set priorities with minimal on-site supervision. You are optimistic about getting it all done but are pragmatic about what it will take. You are willing to ask for help and clarification but generally are able to understand tasks assigned and run with it on your own. You enjoy thinking about creative solutions.

NCA’s events specialist will work with the events team to produce exceptional educational opportunities for the CACFP Community.

Key Responsibilities

Logistics & Programming

• Oversee events project management dashboard, track progress, and work with team for successful implementation of all events
• Manage event scholarships process and selection
• Lead development, tracking, and use of training topics requests
• Transition webinars/materials to learning center
• Assess learning center webinars for content and develop promotional opportunities

• Understand National Conference event specialist onsite responsibilities
• Manage staff and board schedules for National Conference
• Supervise National Conference materials shipping and handling
• Ensure event orders are correct and executed by the host hotel

• Serve as co-host primarily for all virtual events; and as host as needed
• Manage external exhibit / educational speaking opportunities process
• Draft grant proposals and supporting documents for potential events

Attendee Experience

• Process National Conference surveys and produce report results and recommendations
• Engage with community in our NCA networking and social channels
• Manage the conference app selection, information, onsite experience
• Stay up-to-date on best practices for webinar organization, technology and engagement strategies to enhance the overall attendee webinar experience
• Process Virtual event surveys, develop dashboard for report results, track success
• Secure partnerships with national and state agencies issuing training hours

Speaker Management

• Manage and update NCA’s presenter database
• Assist event team with virtual speaker coordination and scheduling
• Track and update speaker confirmations, registrations, deadlines as needed
• Secure external speakers in cooperation with events team

National In-Person Conference

• Serve as second in command to event specialist (onsite), event specialist (virtual) and partnership specialist (exhibit hall)
• Other onsite hosting and planning support as required

Apply Here: https://app.smartsheet.com/b/form/f0ca06c748424a268ef7e5ed69a9469d

SKILLS PREFERRED

• Outstanding organizational skills.
• Bachelor's degree in marketing, advertising, communications, event management or a related field of study; significant work experience can substitute for the degree.
• Understanding how to plan, organize and execute projects of varying complexity and delivering them within specified timeframes and budgets.
• Excellent communication skills, including writing, proof reading skills, and speaking.
• Ability and confidence to manage and accomplish multiple simultaneous projects and work assignments with little supervision.
• Experience with Zoom Webinar, Microsoft Outlook, Word, Excel, and PowerPoint.
• Proficient command of English.
• Ability to lift up to 50 lbs, assemble event materials, setup tradeshow displays.
• Ability to use discretion and judgement to make decisions that impact the association.

HOURS

This is a full-time, non-exempt position with a week of required travel in both mid-April and early fall (Oct/Nov), at minimum or as needed.

SALARY

Salary is dependent on experience ranging $55k-$70k.

Benefits include retirement plan and employer paid insurance including health, dental, vision, disability, accident and life. Generous work flexibility and paid-time-off.

LOCATION

This is a work from home position. Staff members are required to have a dedicated home office and child care. NCA will provide staff a phone, computer, external monitor, webcam, and office supplies.